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Privacy Policy

Effective: March 2026 Last updated: March 2026

Overview

Film Merge ("we", "us", or "our") operates the website filmmerge.com and provides film distribution services for Christian and family-friendly content. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.

By using Film Merge, you consent to the practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our services.

Our commitment: Film Merge does not sell, rent, or trade your personal information to third parties for marketing purposes. Ever.

Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when you:

  • Submit a film through our submission form (name, email, phone, country, film details, links to materials)
  • Contact us via our contact form or email
  • Sign a distribution agreement
  • Register for a filmmaker dashboard account

Information Collected Automatically

When you visit our website, we may automatically collect certain information about your device and usage, including:

  • IP address and general geographic location
  • Browser type and version
  • Pages visited and time spent on each page
  • Referring website or source
  • Device type (desktop, mobile, tablet)

Information from Third Parties

We may receive limited information from streaming platforms and distribution partners regarding the performance of films we have placed on your behalf, solely for the purpose of royalty reporting.

How We Use Your Information

We use the information we collect to:

  • Review and process your film submission
  • Communicate with you regarding your submission status, distribution agreement, and royalty reports
  • Provide and manage your filmmaker dashboard access
  • Improve our website and services
  • Send administrative notices, updates, and policy changes
  • Comply with applicable legal obligations
  • Protect against fraudulent, unauthorised, or illegal activity

We will not use your information for automated decision-making or profiling that produces legal or similarly significant effects without your explicit consent.

Sharing Your Information

Film Merge does not sell or rent your personal information. We may share your information only in the following limited circumstances:

Distribution Partners

To distribute your film, we share relevant metadata (film title, director name, synopsis, genre, runtime, and associated materials) with streaming platforms and content buyers. Personal contact details are not shared with these partners unless required for a specific licensing agreement and with your consent.

Service Providers

We work with trusted third-party service providers who assist in operating our website and services (such as hosting, analytics, and email communication). These providers access your information only as necessary to perform their services and are contractually bound to protect it.

Legal Requirements

We may disclose your information if required to do so by law, court order, or governmental authority, or if we believe in good faith that such disclosure is necessary to protect the rights, property, or safety of Film Merge, our users, or the public.

Data Retention

We retain personal information for as long as necessary to fulfil the purposes outlined in this policy, or as required by law:

  • Film submission data is retained for the duration of any active distribution agreement plus 3 years
  • Contact form enquiries are retained for up to 2 years
  • Account information is retained while your account is active and for up to 1 year after closure
  • Financial and royalty records are retained for a minimum of 7 years in compliance with applicable accounting and tax regulations

You may request deletion of your personal data at any time by contacting us at tosin@filmmerge.com, subject to any legal retention obligations.

Cookies

Film Merge uses cookies and similar tracking technologies to enhance your experience on our website. For full details on what cookies we use and how to manage them, please see our Cookie Policy.

You may disable cookies through your browser settings, though this may affect the functionality of certain parts of our website.

Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: The right to request a copy of the personal information we hold about you
  • Correction: The right to request correction of inaccurate or incomplete data
  • Deletion: The right to request deletion of your personal data, subject to legal obligations
  • Objection: The right to object to the processing of your data in certain circumstances
  • Portability: The right to receive your data in a structured, machine-readable format
  • Withdrawal of Consent: Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, contact us at tosin@filmmerge.com. We will respond within 30 days.

Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted connections (HTTPS), restricted access to personal data, and regular security reviews.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Third-Party Services

Our website may contain links to third-party websites, platforms, and services (such as YouTube for trailers or streaming platform pages). We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing any personal information.

We currently use or may use the following third-party tools that may collect data under their own privacy policies:

  • Google Analytics — website traffic and usage analysis
  • Cloudflare — security, performance, and CDN services
  • Fluent Forms — contact form data processing (hosted on our WordPress server)

Children's Privacy

Film Merge's services are directed at adults and professional filmmakers. We do not knowingly collect personal information from children under the age of 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at tosin@filmmerge.com and we will take steps to remove that information.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us:

Film Merge
Email: tosin@filmmerge.com
Support: tosin@filmmerge.com
Website: www.filmmerge.com